You're not hiring hours. You're hiring the person who runs this part of your business from now on.
VAI is a managed AI workforce for real estate teams: a trained person running smarter systems, with VAI accountable for the function working, not for hours logged.
$3,000/month. Full time, dedicated to your team. The first workflow takes 90 days. The rest go faster.
The person who actually shows up
Here's what arrives on day one: a full-time professional who finished training in real estate operations, AI tools, and systems writing before they ever saw your name. They're employed by VAI, with real benefits, a real career ladder, and a named supervisor. VAs who are treated like professionals stay. And their clients get to keep them.
They join your team like a teammate, not a login. An email on your domain. A seat in your meetings. A name on your org chart. A VA nobody talks to becomes a VA nobody uses, so visible integration isn't a courtesy here. It's in the contract.
And they arrive knowing how to do the thing most assistants were never taught: get what's in your head onto paper. They bring you drafts; you make corrections. You will never be handed a blank page, and you will never be asked to write a process document. That's the job you're paying us to do.
When something struggles, we don't guess and we don't automatically blame the VA. We measure both sides, ours and yours, and fix the one that's actually struggling.
The first 90 days are the smallest thing we do
The placement starts deliberately narrow: one workflow, transferred completely, in 90 days. The arc is fixed. The assessment sets the baseline. At day 30 we run a Systems Audit together: what's transferred, what's documented, what's next. The SOP build continues week by week, and at day 90 you retake the assessment. Documented, staffed, measured, proven. That's the 90-Day Proof, and we hold that line even when you push at day 40, because one workflow fully owned beats four half-done every single time.
But the first workflow was never the point. It's the proof.
The assessment scores four core workflows, and we start with one because it's the one we can prove fastest. The second starts before the first is even finished, and it moves quicker, because the method is built and, more to the point, you believe it now. The third is quicker still. And when the scored four are off your plate, your business will not run out of things to hand over. Your calendar. Your inbox. The social presence that posts when you remember. The database that hasn't heard from you since March. The projects that have been "next quarter" for three years.
Ownership Debt came on one workflow at a time. It leaves the same way. The leaders who get their evenings back aren't the ones who transferred a workflow. They're the ones who kept going.
What they can own
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Transaction Coordinator / Ops: Contract-to-close: files, compliance items, deadline and lender tracking
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Executive Assistant: Your calendar, inbox, follow-up, and project chasing. The role that attacks Ownership Debt most directly
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Marketing & Listing Launch: Listing launches, social, email, CMA prep
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Database / CRM & Client Care: Past- and active-client follow-up, CRM hygiene, reviews
You'll start in one column. A year in, most teams find their VA has quietly grown into a second one, because the person who documented your listing launch is the obvious person to run the marketing behind it.
The price, plainly
$3,000 a month. Dedicated, full time, yours. No setup fees, no surprises. As your VA certifies up a level, their pay and your price move together, in one conversation, with notice. You're never paying more for the same person; you're paying more for a more capable one, and they got more capable while learning your business, which is the version of "more capable" money can't usually buy.
The initial term is 90 days, then month to month. Not because we expect it to end. Because a company that plans to earn years shouldn't need a contract that traps you for one.
Why your VA will still be here in year three
Every time an assistant leaves, the knowledge of your business leaves with them, the workflows land back on your desk, and you start over with a stranger. Ask anyone who's kept a great assistant for five years what they'd pay to keep them. That's the product. Everything else is logistics.
So we built the version where staying is the smart move for everyone at the table. Our VAs are employees, not gig workers: benefits, a supervisor, a career ladder they climb without ever leaving your team. When they level up, their pay rises and their capability rises inside your business, not on the way out of it. Their job security and your operations grow in the same direction.
And since you should be skeptical enough to ask what's in it for us: our most expensive month on any placement is the first one. We do our best work, and frankly our best business, on placements that run for years. You want your time back. Your VA wants a career. We want to still be here when you take the vacation where your phone stays in the bag. Nobody at this table is paid to churn.Â
Hours, honestly
Our VAs work 5pm–2am Manila. We chose that shift so they still get an evening at home and sleep on a human schedule, because a rested VA is the one who catches the deadline. What it covers for you:
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Eastern: ~5am–2pm (nearly your full business day)
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Central: ~4am–1pm
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Mountain: ~3am–12pm (mornings only)
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Pacific: ~2am–11am (mornings only)
We publish this because it decides what we'll sell you. Eastern and Central teams can hire any role, including Transaction Coordinator. Mountain and Pacific teams get the roles that batch, Database/CRM and Marketing, and we will not sell you a TC who's asleep when your files catch fire, no matter how much you want one.
The lines we don't cross
These aren't fine print, so we're not putting them in fine print. These rules protect your license, your clients, and your money:
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Our VAs never discuss price or terms, never negotiate, never answer substantive property questions. Unlicensed assistants don't do licensed work, and the exposure would land on your license.
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No cold calling and no outreach to new leads. Ever. Follow-up with your active and past clients only. If you're shopping for a dialer, we are not your company. Truly.
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Our VAs never touch wire instructions, bank details, earnest money, or client funds. No exceptions, including when it looks like you asked.
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No shared MLS logins. Named seats only, where your market and brokerage permit.
A client who asks a VA to cross one of these lines is having a different conversation with us the same day. It's in the contract.
Who this is for, and who it isn't
This works for real estate teams of 3 to 8 agents where the leader is still personally doing ops work. The pain has a name, the budget is real, and one person will own the VA relationship.
It doesn't work for solo agents, for 25-agent teams with an ops manager already in the seat, or for brokerages. And it doesn't work without you: every client names one owner for the relationship, runs one of the four CRMs we support deeply (Follow Up Boss, Sierra Interactive, Lofty, or BoldTrail), buys a business-tier AI seat (about $25 to $30 a month; we'll walk you through it), keeps a weekly 1:1 with their VA, and completes a short onboarding before day one.
If that list feels heavy, we'd rather lose you here than at day 60. A placement without it fails, and we don't place into failures.
Before you decide
The price of the placement is printed above. The price of waiting isn't, so count it yourself. Pull up last week's calendar and mark every hour you personally spent on launches, seller updates, file chasing, or lender follow-up. Multiply by thirteen. That's the quarter ahead of you either way.
The decision was never whether that work gets done. It's whether, ninety days from now, it's documented and owned by someone whose job is to own it, or still riding on you.